When a resident moves into your community there are many administrative pieces that are required to be completed by the facility. In addition to your community-specific move-in policies, there are also required documents issued by the Mississippi State Department of Health. Check out the following regulation for what needs to be included on the resident’s file:
Rule 47.11.9 Records and Reports. The operator shall maintain a record of the residents for whom he or she serves as the conservator or a representative payee. This record shall include evidence of the means by which the conservatorship or representative payee relationship was established and evidence of separate accounts in a bank for each resident whose conservator or representative payee is the operator of the licensed facility.
- Inspection reports from the licensing agency, any branch or division thereof by the operator in the licensed facility, and submitted to the licensing agency as required, or when requested.
- Resident records shall contain the following:
- Admission agreement(s) and financial statements.
- Residents’ rights and licensed facility’s rules, signed, dated, and witnessed.
- Medical evaluation and referral from physician or nurse practitioner/physician assistant.
- Current medication record, including any reactions to such medication.
- Social services and activity contacts.
- General information form.
- Representative payee statement, if applicable.
- Physician orders or nurse practitioner/physician assistant orders (including, but not limited to, therapies, diets, medications, etc.) and medication administration records.
- The records as described in this section shall be made available to the resident, the resident’s family, or another responsible party for the resident upon reasonable request.
- The facility shall report and comply with the annual MDH TB Program surveillance procedures.
Pro Tip:
- Establish a process for how these items are collected, both at the time of contract signing and ongoing after the resident moves-in.