Keeping Your Background Screening Roster Updated


Don’t Get Hit with a $500 Fine! Essential Tips for Keeping Your Background Screening Roster Updated

The Regulation

As an employer of individuals subject to screening by the Agency for Health Care Administration (AHCA), it’s imperative to register with the Clearinghouse and maintain up-to-date employment status for all employees and contractors. Initial employment or contract status, as well as any changes.

Before January 1, 2024, initial status and any changes in status must be reported within 10 business days after a person receives his or her initial status or after a change in the person’s status has been made.
2. Effective January 1, 2024, initial status and any changes in status must be reported within 5 business days after a person receives his or her initial status or after a change in the person’s status has been made.

Adding employees or contractors to your roster is crucial to receive arrest and criminal registration notifications. According to Section 435.06(2)(b), F.S., if an employer becomes aware that an employee or contractor has been arrested for a disqualifying offense, the employer must immediately remove the individual from any contact with vulnerable persons that require background screening.

Take Time to Review Your Rosters

Regularly reviewing your background screening rosters is essential to stay compliant and avoid penalties. Here are some practical tips to ensure your rosters are always up-to-date:

 

1. Accessing and Updating Your Roster:
 If you need guidance on how to access and update your roster, watch the ALF Boss video above. This step-by-step guide will show you how to add staff members to your facility roster, access the roster, and print out a copy.

 

2. Set Weekly Reminders:
 Establish a routine by setting a weekly reminder to review your roster for accuracy. This regular check will help ensure all information is current and correct.

 

3. Keep a Printed Copy On-Site:
 It’s advisable to keep a printed copy of your roster on-site for quick reference and verification.
By following these tips, you can maintain compliance, avoid a $500 fine from AHCA, and ensure the safety and integrity of your facility. Don’t let an outdated roster jeopardize your operations—take action today!